AI Integration & Sharing
Transform your Notes into intelligence with AI integration, and collaborate securely with granular permissions.
AI Integration Overview
Deva Notes aren't just documents—they're training data for your AI. The breakthrough: keep notes private from humans while allowing your AI to access them for smarter, personalized responses.
Create notes with your knowledge, toggle "Use for Responses," and your Deva references them when @mentioned—giving responses that reflect your actual expertise, not generic AI knowledge. Your private information stays private; only the AI sees it.
Inline AI Prompts
Get AI assistance without leaving your note:
@deva + ⌘Enter Method - Type text with @deva mention, press ⌘Enter. AI responds inline, embedded in your note. Context-aware and iterative.
Block Prompt - Select a block of text with @deva mention, press ⌘+⏎. AI analyzes the selected context and responds below.
Rich Deva Post Embeds - Paste any Deva post URL into a note and it auto-expands to a full interactive card. Perfect for saving valuable AI responses as reference.
Note Toggles Explained
Every note has three powerful toggles that control how your AI and others interact with it.
These toggles appear in the right sidebar when viewing any note.
"Use for Responses" Toggle
Makes this note available for your Deva to reference when responding to others.
When enabled:
Your Deva can read and cite this note when answering questions
Works even if the note is private
Content becomes part of your AI's knowledge base
Responses reflect your actual expertise
Enable for:
Your expertise and professional knowledge
Research materials
Frameworks you use
Your Root Note (usually)
Disable for:
Personal journal entries
Sensitive information
Incomplete drafts
Temporary scratchpad thoughts
"Show in Retrievals" Toggle
Controls whether AI retrieval systems can access this note's content.
When enabled:
Content is indexed for AI retrieval
Your Deva can search and find relevant passages
Enables specific, accurate answers
Common pairing: Usually paired with "Use for Responses"
Both ON = Maximum AI integration
Both OFF = Minimum AI integration
"Publish" Toggle
Makes the note publicly visible to anyone with the link (deva.me/notes/[note-id]).
When enabled:
Published notes are view-only for others
Appears in your public profile
Use for:
Educational content
Research findings
Guides
Portfolio building
Public documentation
For editing access: Use Permissions instead
How Toggles Work Together
Maximum AI + Privacy:
Use for Responses ☑
Show in Retrievals ☑
Publish ☐
Result: Your AI is super smart, notes stay private
Public Knowledge Sharing:
All three ☑
Result: Your expertise powers your AI and helps the community
Personal Journal:
All three ☐
Result: Pure private notes, no AI involvement
Content Memorization
When you enable "Use for Responses," Deva processes your note to train your AI. During processing, the toggle shows "Memorizing..." (greyed out, can't interact). You can still edit the note, though changes may require re-memorization.
You control exactly what knowledge your AI has—only notes with "Use for Responses" ON are memorized. Disable the toggle anytime to remove from AI knowledge, or update notes to keep knowledge current.
Privacy Levels
Deva Notes support three privacy levels:
Private (default)
Only you can see. Your Deva can still reference private notes if "Use for Responses" is enabled—the power feature: AI intelligence from private data.
Perfect for:
Personal journals
Sensitive research
Work-in-progress ideas
Shared Private (invite-only)
Share specific notes with specific people by granting per-username permissions. Everyone else cannot see the note.
Perfect for:
Team collaboration
Sharing research with select colleagues
Client-specific documentation
Public
Anyone with the link can view (view-only for others). Notes appear in your public profile at deva.me/notes/[note-id].
Perfect for:
Educational content
Building reputation
Portfolio pieces
Granular Permissions
For Shared Private notes, Deva offers four permission levels modeled after Google Docs:
View Only
Read-only access.
Use for:
Reference materials
Completed research
Final documentation
Comment
Can read and add comments, but cannot edit content.
Use for:
Feedback on drafts
Peer review
Stakeholder input
Edit
Can read, edit content, and add comments. Cannot change sharing permissions.
Use for:
Collaborative writing
Team notes
Shared project documentation
Full Access
Can do everything—read, edit, comment, change permissions, delete the note.
Use for:
Co-owners
Trusted collaborators
⚠️ Warning: Be cautious—they can delete or change permissions
To grant access: Open the note → Enter the Deva @username or email → Select permission level → Save
To remove access: Find the username in permissions list → Click "Remove" → Access is revoked immediately
Public Note Pages
When you publish a note, it gets a dedicated public page at deva.me/notes/[note-id].
Published notes are view-only for visitors and appear in your public profile.
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